How it works

A register nobody works
is just a longer report.

The Action Register is the queue: what is unreviewed, what has nothing behind it, and what is genuinely closed.

See the Ledger
The register in action

The queue your team
works down.

Rows from the public DFW Data Center 1 package, with review and assessment states illustrating a register part way through.

See a Sample Review
HALOZENDFW Data Center 1
Work queue
Unreviewed
Needs a reviewer
Ambiguous wording
Notice obligations
Payment terms
Action Register
DFW PA1971
ObligationReviewAssessment
$2,500 a day until Substantial CompletionAcceptedCompliant
Written notice of a claim within 10 calendar daysUnreviewedNot assessed
Pass retainage to each subcontractor within 7 daysAcceptedCompliant
Allowance price quote within 7 days of the OAR's requestAcceptedInsufficient evidence
No payment for costs over 90 days old at invoiceCorrectedNot assessed
Where an item can be

Three states, and the middle one matters most.

  1. 01
    Unreviewed

    Extracted but not yet confirmed. A reviewer accepts what is right, corrects what is not, and rejects what should never have been a duty.

  2. 02
    Insufficient evidence

    Reviewed and understood, but nothing on file yet satisfies the test. Deliberately not the same as non-compliant.

  3. 03
    Compliant

    Evidence attached and assessed against the stated criteria. The proof travels with the item.

One item, worked

Evidence matched against
a stated test.

Every requirement carries its own acceptance criteria, so two reviewers reach the same answer and a third can check it two years later.

See a Sample Review
OB-0509As-built drawings at substantial completionAcceptedInsufficient evidence
What the contract requires
One complete set of as-built drawings, marked to show the work as constructed, delivered before the date of substantial completion.
Citation
017700 closeout procedures · §1.4Page 6 · Revision 0
What would prove it
A signed as-built set covering every division, dated on or before substantial completion.
Evidence on file
as-built-set-rev-c.pdfDivisions 26 and 22 not included
Assessment
Insufficient evidenceNot marked non-compliant. The obligation may well be met, but what is on file does not yet show it.
Next
Complete the set, or record why it does not apply.
When the documents change

An addendum should not cost you a week of review.

When a package is re-extracted, earlier reviews are flagged as stale rather than quietly overwritten.

  • A prior review stays attached and is marked for re-confirmation
  • Items whose clause text did not change keep their state
  • Corrections a reviewer made are never silently replaced
  • Your team sees exactly which items moved
Continue the commercial lifecycle
One commercial record, every item cited.

What the contract requires, what proves it and what your team decided.

Commercial Reasoning Ledger
Know which requirements you can prove.

Every requirement marked by what is on file.

Evidence Review
Upload the package. Nothing to install.

Copies of the documents you already hold.

Bring a Project
FAQ

Common questions

What is the Action Register?

The queue your team works down: which requirements are unreviewed, which have insufficient evidence, and which are closed with the proof attached.

Why is insufficient evidence not the same as non-compliant?

Insufficient evidence means the proof is not on file yet. Non-compliant means the job failed. Keeping them apart stops your team recording a failure when it means a missing document.

What happens to reviews when an addendum arrives?

Items touched by the change are flagged stale for re-review. Every other decision your team made stays in place.

Get started

See what is still open
on one project.

Scope and fee agreed up front. Findings in two weeks. NDA first.

No implementation. Start with the records you already have.