The job is nearly done.
Know what’s still open before final payment.
We check your contract against the records you upload and show the open requirements, the evidence behind each one, and the gaps your team still has time to close.
to pass retainage to each subcontractor once the Owner pays it.
Payment terms like this decide when money actually moves at closeout. General Provisions §100-5.
Source: DFW Data Center 1Public bid package
Everyone says the job is almost closed.
The record says otherwise.
Important items are often missed or unresolved at closeout.
The approval exists. What supports it is somewhere else.
Support is missing or scattered across folders and inboxes.
Final payment requirements in the contract may still be outstanding.
Read moreIt never made it into the commercial record.
It's hard to see what remains open, what's at risk and what needs attention.
Requirements, evidence
and status, together.
See which items are complete, which are still open and what supports each one.
Rows from the register. Review states illustrate a closeout review in progress.
Close with a documented position.
- 01Bring your project records together.
The contract, change orders, RFIs, submittals and correspondence, as copies.
- 02See what's still open.
Every closeout requirement matched to its evidence and its status.
- 03Close on a documented position.
Go into the final account with a clear, current record behind every item.
Fewer surprises at final account.
A complete view of what remains open, what supports it and what needs attention.
- Open commercial items clearly identified
- Supporting evidence attached to each item
- Missing or incomplete support highlighted
- Retention and final payment conditions checked against the record
- No rebuilding the project history from inboxes months later
Common questions
What is a final account and closeout review?
A review of what the contract requires before final payment and retainage are released, what proves each item, and which items still have nothing on file, while there is time to fix them.
What documents does construction closeout usually require?
It varies by contract. The public contract we examined required payment affidavits, consent of surety, lien waivers and releases, an insurance certificate, warranties and O&M manuals, current as-builts and original permits before final payment and retainage were due.
Can Halozen tell us what retainage we are owed?
Halozen reads the retainage and release conditions in the contract and shows which conditions have evidence behind them. We don't read your accounts, so payment status comes from the records you upload.
Do owner audit rights end at final payment?
Often not. On the public DFW Airport contract, the owner can examine the contractor's records for four years from the date of final payment. Halozen lists record-keeping and audit clauses with how long they run.
When should closeout planning start?
At contract award. The closeout requirements are in the contract from day one, so the earlier they are listed with an owner, the less there is to reconstruct at the end.
Show us a closing project
you want to review.
Scope and fee agreed up front. Findings in two weeks. NDA first.
No implementation. Start with the records you already have.